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Must Haves When Sending Us Documents

Make sure your documents meet these requirements before you FAX, mail, or hand-deliver them to us.

There are many circumstances under which students and parents may need to FAX, mail, or hand-deliver documents to us, such as Social Security cards, Passports, etc.

Before doing so, make sure your document(s) meet all of the below requirements. Not meeting these requirements will cause a delay in processing your financial aid.

Requirements for Social Security Cards (SSN) and Passports

Make sure the original SSN or Passport is signed before it is copied.

When scanning/copying, enlarge the image, then scan/copy the card in black and white (not color).

On the same piece of paper as the copied image write:

  1. Enrollment year, for example: "2014-15"
  2. Student's 9-digit Penn State Student ID Number
  3. Hand-written signature of the person whose name is on the card (parents may not sign for their student)
  4. Printed name, exactly as it appears on the card (First Name, Middle Name, Last Name); if the card displays "Jonathan Richard Smith" print "Jonathan Richard Smith," not "John R. Smith"

Requirements for Other Documents

Include:

  1. Information specifically requested
  2. Student's 9-digit Penn State Student ID Number
    Penn State Federal School Code

    003329

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