Establish a Federal Work-Study Position

If you or someone in your department is interested in establishing a federal work-study position, please consider the following guidance:

  1. Discuss the possibility of a work-study position with the department head/financial officer to ensure that the position will be supported. Hosting departments will be responsible for 10% of the wages earned by FWS students.
  2. Verify the appropriate Cost Center and Pay Account with the department head/financial officer.
  3. Contact your department's human resources representative to determine the individual who will serve as the manager/identified supervisory organization for the position. *Note: Some campuses have specific protocols in place for the responsibility of posting/hiring/time-keeping of work-study positions. Campus human resource offices should be able to guide campus faculty/staff.
  4. Establish appropriate job description ensuring that includes the following:
    • position title;
    • department or office in which the student will be employed;
    • location where the student will perform his/her duties;
    • purpose or role of the position within the organization;
    • duties and responsibilities associated with the position and how they relate to the purpose or role;
    • rate of pay;
    • general qualifications for the position; and,
    • the length of the student’s employment (typically academic term for which the position is applicable).